Protection of Personal Information

Privacy Policy

We thoroughly recognize the importance of protecting personal information. We believe that properly handling personal information is part of our social responsibility, and declare that we strive to protect personal information in accordance with the following principles (hereinafter referred to as “this Privacy Policy”). The definitions of terms other than those defined separately in this Privacy Policy shall be in accordance with the definitions in the Act on the Protection of Personal Information (Act No. 57 of 2003) and other related laws and regulations (hereinafter referred to as "Personal Information Protection Laws") .

1. Our Company Profile

Please refer to Company Info. > Company Profile on Sojitz Kyushu Corporation’s corporate website.

2. Compliance with Laws and Other Rules

We will strictly comply with Personal Information Protection Laws, guidelines, industry self-regulation rules, and internal rules, etc. when carrying out operations in which personal information is handled.

3. Acquisition of Personal Information

We will acquire personal information by fair and legitimate means. In addition, unless permitted by Personal Information Protection Laws, we will not acquire any special care-required personal information without the prior consent of the individual to whom such personal information pertains.

4. Use of Personal Information

1. We will use personal information only for the purposes of use officially announced in advance or within the scope of use informed at the time of acquisition and to the extent necessary to carry out business.
2. We will not use personal information in a manner that may encourage or induce illegal or unlawful activities.
3. In the case where we share personal data with a third party, or entrust the handling of personal data to a third party, we will examine such third party rigorously, and perform proper supervision to ensure that such third party keeps the personal information confidential.

5. Provision of Personal Data to Third Parties

Except as provided by Personal Information Protection Laws, we will not provide personal data to any third party without the prior consent of the individual to whom such personal data pertains.

6. Provision of Personal Data to Third Parties in Foreign Countries

When we disclose or provide personal data to a third party located in a foreign country, we will comply with the rules of Personal Information Protection Laws, and in principle, we will obtain the consent of the individual in question after providing the information required by Personal Information Protection Laws in advance.

7. Safety Management Measures for Personal Information

1. We will work to store and manage personal information in an accurate and up-to-date manner, and will take the necessary safety control measures to prevent unauthorized access or leakage of personal information.
2. We will take the following specific security management measures.
   1. Formulation of a Basic Policy and Maintenance of Discipline Regarding the Handling of Personal Data
      In order to ensure the proper handling of personal data, we will establish a basic policy that includes compliance with Personal Information Protection Laws and the creation of a point of contact for related questions and concerns.
   2. Organizational Safety Management Measures
      In addition to appointing a manager responsible for handling personal data, we will clarify the employees involved with handling personal data as well as the scope of the data, and we will establish a system for reporting and contacting the manager if evidence or indications of violations of Personal Information Protection Laws or internal rules is detected. In addition to regular self-inspections regarding the handling of personal data, we will undergo audits conducted by outside departments and third parties.
   3. Human Security Management Measures
      We will provide training to employees regarding precautions when handling of personal data. Articles concerning the confidentiality of personal data are included in the employee regulations.
   4. Physical Safety Management Measures
      In regions where personal data is handled, the Company places restrictions on employee access and on equipment that can be brought into the office. We will also implement measures to prevent unauthorized persons from viewing personal data. The Company will take measures to prevent the theft or loss of equipment, electronic media, and documents, etc., and takes measures to ensure that personal data is not easily revealed when such devices or electronic media are transported, including within company premises.
   5. Technical Safety Control Measures
      We will implement access restrictions in order to limit the scope of employee access to the personal information database, and of the database itself. We have implemented a system to protect information systems that handle personal data from unauthorized outside access or harmful software.

8. Disclosure, Correction, Suspension of Use, and Deletion of Personal Information

We will promptly respond to requests from the owners of personal information for disclosure, correction, suspension of use, and deletion, etc. of their own personal data as well as to complaints and inquiries, in an appropriate manner and to a reasonable extent in accordance with Personal Information Protection Laws. Please contact the Personal Information Inquiry Desk listed separately.

9. Compliance Program for the Protection of Personal Information

To execute this Privacy Policy, we have formulated a compliance program for the protection of personal information (which includes this Privacy Policy, Personal Information Protection Regulations and other regulations and rules) and keep our employees and other interested parties fully informed of this program, and execute and maintain this program, as well as strive to properly manage personal information through ongoing review and improvement.

Purposes of Use of Personal Information

Sojitz Kyushu Corporation (the "Company") will use the personal information that it acquires for the following purposes. If you have any questions, please contact the "Personal Information Protection Helpdesks".

1. Personal Information of Business Partners

• Negotiations, communications, consultations, order acceptance and placement, settlement or other processing relating to business transactions
• Receipt of goods or services, etc. relating to business transactions
• Appropriate and smooth performance of other operations of the Company

2. Personal Information of Shareholders

• Exercise of rights and performance of duties as shareholders pursuant to the Companies Act and other laws and regulations
• Provision of privileges to, and performance of other measures with regard to, shareholders in the capacity of shareholders
• Management of shareholders, such as preparation of shareholder data based on the standards specified by laws and regulations
• Appropriate and smooth performance of other operations of the Company

3. Personal Information of Job Applicants Acquired during Hiring Activities

• Provision of information and communications relating to hiring by the Company, screening of job applicants and hiring decisions
• Provision of documents and communications for hiring procedures after a provisional decision is made
• Other labor management and smooth performance of the operations of the Company

4. Personal Information of the Company's Officers, Employees, Former Employees and their Family Members

• Work-related communications, exchanges of information, and compliance with rights and duties relating to labor laws and regulations, tax laws and regulations and social welfare laws and regulations, including human resource policies (including transfers, evaluations, and career development such as education), payment of wages, attendance management, benefits and so on
• Performance of various procedures specified by internal regulations
• Communications with, and the provision of information to, Sojitz Health Insurance Union, Shareholding Association and group companies
• Notification and reporting to government offices, their auxiliary organizations or other organizations to which the Company belongs
• Provision of social welfare benefit services, referrals concerning various types of group insurance and related procedures
• Distribution of internal publications and so on
• Communications during emergencies
• Other labor management and smooth performance of the operations of the Company

5. Personal Information Protection Help Desks

Please contact the Help Desk below about the personal information we possess. We appreciate your understanding that, depending on the details of the consultation, we may first perform a procedure to verify your identity when responding to your consultation.

When you submit a complaint, or request consultation, notification of the purposes of use, disclosure, correction or suspension of use, etc. with respect to the personal information retained by the Company, please make the request through the following steps. Please be forewarned that Sojitz Kyushu Corporation will not respond to any request made in person at company offices.

Procedures for Consultation concerning the Protection of Personal Information

Help desk for consultation by telephone

TEL：+81-92-751-3308　FAX：+81-92-751-3093
Support hours: 9:00 - 17:15 on weekdays (excluding Saturdays, Sundays and public holidays, and December 29 - January 3)

Help desk for consultation by mail

Attention: Person in charge of personal information

Risk Management Department, Sojitz Kyushu Corporation
Address: 5th Floor Elgara, Tenjin 1-4-2, Chuo-ku, Fukuoka, 810-0001

Identity Verification

We appreciate your understanding that, depending on the details of the consultation, we may first perform a procedure to verify your identity when responding to your consultation.

Consultation Form

*1 In the case of a request for notification of the purposes of use or disclosure, etc., we will charge a fee of 1,000 yen per request.
*2 Fees should be paid by bank transfer, and bank transfer fees and mailing costs for the request form and other documents are to be borne by you.
*3 Please note that we will not honor your request for notification of the purposes of use or disclosure, etc. of retained personal data if the payment of any fee, etc. specified by the Company is not made.
*4 Please note that, in accordance with laws and regulations, we may refuse to respond to your consultation or accept your request regarding the protection of personal information. Please also note that no refunds, etc. for fees, etc. you paid will be processed even if we do not accept your request.

Handling of Personal Information on this Website

The Company exercises due care to protect the personally identifiable information provided by its customers, in accordance with the Privacy Policy adopted by the Company. This policy outlines the handling of personal information on this Website.

1. Collection of Personal Information

When requesting personal information from customers, the Company will specify the purpose of use and collect such personal information only to the extent necessary to achieve that purpose. In addition, except as permitted by related laws and regulations, the Company will not obtain any special care-required personal information without the prior consent of customers.

2. Use of Personal Information

The Company will only use personal information within the scope of the purpose of use or as specified by law.

3. Provision of Personal Data to Third Parties

The Company will not provide personal information to any third party except in cases where (i) the consent of the customer providing the information is obtained, (ii) the disclosure of the personal information is required by laws, or (iii) the personal data is provided under a nondisclosure agreement, to the extent necessary for the performance of outsourced work, to external contractors to which the management of this Website is outsourced.

4. Personal Information Management

The Company will take reasonable safety measures to protect personal information provided by customers from loss, destruction, improper external disclosure, alteration, leaks, and unauthorized access.

5. Other Provisions

The Company may, as the need arises, modify the content of this policy at its sole discretion or in accordance with the repeal or amendment of laws.

The scope of application of this policy is limited to this Website. The Company bears no responsibility whatsoever for the handling of personal information on any other websites linked to from this Website. Please read the privacy policies, if any, provided by such sites regarding the handling of personal information on such websites.

Handling of Personal Information in the Real Estate Development Office

We recognize the importance of personal information. We support the appropriate handling and protection of personal information as below.

1. Personal Information Protection Policy

We shall respect and comply with personal information protection laws and the social order. We shall strive to appropriately handle and protect personal information.

2. Purposes of Use of Personal Information

1. Contract fulfillment, information and service provision relating to real estate trading, brokerage, rental and trust beneficiary right sales, the agency, brokerage and management of those, and other incidental business (including damage insurance solicitation business and departure witnessing proxy business.)
2. Contract fulfillment, information and service provision relating to interior housing related products and lifestyle miscellaneous goods sales business that we handle.
3. We shall provide third parties with personal information in the range necessary to achieve 1 and 2 above.
4. Business activities and marketing (e.g. questionnaire requests) activities by postal mail, telephone and e-mail to provide the products, information and services in 1 and 2 above: Customer trend analysis or product development investigation analysis

However, we shall stop providing information and services if you make such a request.

3. Provision of Personal Data to Third Parties

The personal information we possess shall be provided to third parties through documents, postal mail, telephone and e-mail in regard to required matters (e.g. names and addresses) in the following cases.

1. When we have your consent
2. When based on stipulations in law
3. When it is necessary to protect the life, body or property of people, and when it would be difficult to obtain your consent
4. When it is especially necessary to improve public health or promote the healthy development of children, and when it would be difficult to obtain your consent
5. When we have to provide our cooperation so that national institutions, local public bodies or other organizations that have been entrusted with such can accomplish affairs prescribed by law, and when there is a risk of interfering with the accomplishment of those affairs by obtaining your consent
6. We shall provide personal information to business operators, joint sales companies, those that will become partners of contracts with you, financial institutions, management companies and other third parties within the range necessary to achieve the purpose of use.

However, we shall stop providing information and services if you make such a request.

4. Personal Information Help Desk

Please contact the Help Desk below about the personal information we possess if you have complaints and concerns about the said personal information or if you would like to request a usage purpose notification, disclosure, correction and use stoppage.